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Proposed changes to the constitution

We have 2 proposals to change the club constitution at the AGM.

The first is to modify the structure of the committee, the second regarding methods of contact.

Below are the proposed changes. Any further proposals need to be submitted 2 weeks prior to the AGM, which is on the 10th October.

Please read and familiarise yourself with the proposal prior to the AGM.

Proposed Change A

Proposed by Martin Green, Seconded by Graeme Hughes & Howard Gadsby

4 OFFICERS

4.1 The Officers of the Club shall be as follows:

4.1.1 Hon. President Non-Executive Officer

Executive Officers

Executive Committee
4.1.2 Hon. Chairperson
4.1.3 Hon. Club Captain / Vice Chairperson
4.1.4 Hon. Secretary
4.1.5 Hon. Treasurer
4.1.6 Hon. Cricket Development Officer

General Committee (Executive plus…)
4.1.7 Hon. Colts Chairperson
4.1.8 Hon. Chairperson of Bar and Social
4.1.9 Hon. Chairperson of Grants and Sponsorship
4.1.10 Hon. Chairperson of Governance and Infrastructure
4.1.11 Hon. Fixture Secretary
4.1.12 Hon. Club Welfare Officer
4.1.13 Hon. Secretary of Bar and Social Sub-Committee
4.1.14 Hon. Secretary of Grants and Sponsorship Sub-Committee
4.1.15 Hon. Secretary of Governance and Infrastructure Sub-Committee

6.1 The Executive Committee is a subset of the General Committee empowered to run the day to day activities of the club. Any significant decisions will remain subject to advance ratification by the General Committee. An Executive Committee meeting requires Chairman and 3 other members to be quorate.

6.2 The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the Club elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times per year. A General Committee meeting requires either the Chairperson or Vice Chairperson plus seven other Executive Officers to be quorate.

6.3 A subcommittee structure will be established to cover the main business of the club. These subcommittees are:

  • Cricket
  • Colts
  • Bar and Fundraising
  • Grants and Sponsorship
  • Governance and Infrastructure

All executive officers are expected to lead / sit on at least one of these subcommittees.

The Chairpersons and Secretaries (where applicable) of these committees are encourages to form a support network and co-opt members onto the various sub-committees.

6.4 The duties of the General Committee shall be:

6.4.1 To control the affairs of the Club on behalf of the Members

6.4.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairperson; Treasurer and Secretary

6.4.3 To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the Committee.

6.4.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson (or acting Chairperson) shall be entitled to an additional casting vote.

EXISTING CONSITUTION

4 OFFICERS

4.1 The Officers of the Club shall be as follows:
4.1.1 Hon. President Non-Executive Officer

Executive Officers

4.1.2 Hon. Chairperson
4.1.3 Hon. Vice Chairperson
4.1.4 Hon. Secretary
4.1.5 Hon. Treasurer
4.1.6 Hon. Fixture Secretary
4.1.7 Hon. Club Captain (Chairman of Selectors)
4.1.8 Hon. Club Welfare Officer
4.1.9 Hon. Colts Chairman
4.1.10 Hon. Cricket Development Officer
4.1.11 Hon. Head of Bar and Social
4.1.12 Hon. Head of Facilities and Grounds
4.1.13 Hon. Head of Marketing
4.1.14 Club Bar Steward

GENERAL COMMITTEE

6.1 The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the Club and up to 4 other Members elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times per year.

6.2 Committee members are encouraged to form a support network in the form of a Sub-committee / Working group / Happy volunteers to act in a supporting roles to help manage the specific areas of responsibility; the Vice Chairperson is specifically empowered to support committee members in forming their support network by encouraging members / parents to take a more active role in the running of the club.

As a guide the more involved the area of responsibilities are, the larger and more structured the support network should be.

A Sub-Committee should have a structure with a separate secretary (appointed by the Chair of the Sub-committee) who shall take and record minutes that shall be reported back at the next General Committee Meeting.

A working group is less formal and meetings need not be recorded although the outputs should still be reported within the normal business of the General Committee.

Happy volunteers are purely helpers in the respective areas

6.3 The duties of the General Committee shall be:
6.3.1 To control the affairs of the Club on behalf of the Members
6.3.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairperson; Treasurer and Secretary
6.3.3 To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the Committee.
6.3.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

Proposed Change B

Proposed by Howard Gadsby, Seconded by Martin Green

7 GENERAL MEETINGS
7.1 The Annual General Meeting of the Club shall be held not later than the end of February each year. 14 clear days written notice shall be given to Members of the Annual General Meeting by emailing a copy of the notice to every member and posting the notice on the Club website. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 10 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

EXISTING CONSTITUTION

7 GENERAL MEETINGS
7.1 The Annual General Meeting of the Club shall be held not later than the end of February each year. 14 clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the Club notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 10 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.